Week of Aug 18 · Season kickoff

Practices start

Anthony · 12U

Send 12U families season kickoff email (practice times, gear, expectations) Confirm Gambrills DH for Sun Aug 30 (10 AM & 12 PM)

Ted · 8U schedule

Send 8U parents practice schedule (Tue/Thu 5:00–6:30 PM · KWP) Begin outreach for Sat Sep 12 vs Olney @ KWP — target 9:00 AM start

Aug 25 – 30

12U Gambrills Sun

Anthony · 12U

Lineups for Gambrills DH (Sun Aug 30 · 10 & 12 PM) Confirm umpire / pay (~$80–120) for Gambrills

Ted · 8U schedule

Run Tue Aug 25 & Thu Aug 27 practices (or split with Anthony) Lock Sat Sep 12 Olney scrimmage time with opponent — aim 9:00 AM

Sep 1 – 7 · Labor Day

12U tourney only

Anthony · 12U

Labor Day Classic · Fairfax · Sat–Mon Sep 5–7 · roster submitted Hotel / travel plan for Fairfax if needed

Ted · 8U schedule

Run Tue Sep 1 & Thu Sep 3 practices while Anthony travels No 8U game this weekend — keep Sep 12 Olney on track

Sep 8 – 13 · Longhorn + Olney

Both Sat · late 12U ask

Both · schedule first

Anthony: Email Longhorn director — request Saturday pool games 2:30 PM or later Late Sat askOpens 8:00 AM – 12:30 PM for 8U Sat Sep 12 Ted: Confirm Sat Sep 12 vs Olney @ KWP — 9:00 AM (or 9 + 11 AM DH)Do not confirm until Longhorn times are posted or late slot requested

Anthony · 12U

Coach 8U warm-up Sat AM if time · leave for Ashburn ~12:45 PM Longhorn Sat–Sun Sep 12–13 · Ashburn · full tournament

Ted · 8U schedule

Thu Sep 10 vs Sykesville Red — confirm time/field · Anthony may be at 12U cages Sat Sep 12 — run game start-to-finish if Anthony leaves for Longhorn Post 8U game details to parents (GroupMe)

Sep 15 – 20 · Brawl 12U host + Olney DH

Both Sat

Both · schedule first

Anthony: When building Brawl 12U bracket — slot Raiders 12U last Saturday game (2 PM+) Late Sat ask Ted: Confirm Sat Sep 19 DH @ Olney — 9:00 + 11:00 AM

Anthony · 12U

Brawl host duties Fri–Sun Sep 18–20 (check-in, fields, bracket) Download TeamSnap Tournament app · follow Brawl comms

Ted · 8U schedule

Run Tue Sep 15 & Thu Sep 17 practices if Anthony in Brawl prep Sat Sep 19 Olney DH — head coach if Anthony on Brawl AM duties

Sep 22 – 27 · 8U Brawl host + Cooperstown

Ted Sat 9/26

Both · schedule first

Anthony + Ted: Split 8U Brawl host duties (Sep 25–27) before weekend Ted: Sat Sep 26 — primary on-field for 8U Brawl (Anthony at Cooperstown volunteer)

Anthony · 12U

Wed Sep 23 midweek game — confirm or cancel placeholder Sat Sep 26 Cooperstown volunteer — confirm times with Reza & Melissa

Ted · 8U schedule

8U Brawl Sep 25–27 — host schedule, roster, parent comms Begin scheduling Sat Oct 3 DH vs Big Train — target 9 + 11 AM

Sep 29 – Oct 4 · Big Train + Swing The Lumber

8U Sat · 12U Sun

Both · schedule first

Ted: Confirm Sat Oct 3 DH vs BCC Big Train @ KWP — 9:00 + 11:00 AMNo late-Saturday 12U ask needed — 12U is Sunday only

Anthony · 12U

Coach full 8U DH Sat Oct 3 (no 12U conflict) Sun Oct 4 Swing The Lumber · Mechanicsville/Richmond · wood bat · travel plan

Ted · 8U schedule

Post Oct 3 DH details to 8U parents Start Batten Down (Oct 9–11 Olney) registration / hotel if needed

Oct 6 – 11 · Batten Down + 12U Olney/Big Train

Ted owns 8U tourney

Both · know the conflict

No late-Saturday fix — 12U fixed DH Sat 4 & 6 PM @ KWP · 8U in Olney Oct 9–11 · Ted runs 8U tournament

Anthony · 12U

Wed Oct 7 vs Olney Pirates @ Olney Manor · 6:00 PM Sat Oct 10 DH vs BCC Big Train @ KWP · 4 & 6 PM · umpire ~$80–120

Ted · 8U schedule

Confirm Batten Down entry paid ($600–650) Fri–Sun Oct 9–11 Olney — head coach entire tournament Thu Oct 15 vs Sykesville Navy — add to schedule (no practice that night)

Oct 13 – 18 · Scared Hitless + 8U DH

Late Sat ask

Both · schedule first

Anthony: Request Scared Hitless Saturday pool 2:00 PM or later (York PA) Late Sat ask Ted: Confirm Sat Oct 17 DH @ KWP — 9:00 + 11:00 AM (after 12U times posted)

Anthony · 12U

Scared Hitless Sat–Sun Oct 17–18 · York · leave ~12:15 after 8U AM

Ted · 8U schedule

Thu Oct 15 vs Sykesville Navy — Ted head coach (no 8U practice) Sat Oct 17 DH — run if Anthony leaves for York early

Oct 20 – 25 · Graysox week

8U Sat open

Both · schedule first

Ted: Schedule 8U DH for Sat Oct 24 · 9:00 + 11:00 AM @ KWP12U is Sunday only — no late-Saturday ask needed

Anthony · 12U

Sun Oct 25 DH vs Lake Shore Graysox · Pasadena · confirm times Coach 8U DH Sat Oct 24 if schedule lands that day

Ted · 8U schedule

Lock Oct 23–25 DH opponent · prefer Sat Oct 24 morning Backup: Ted covers Sun Oct 25 if times overlap Graysox

Oct 27 – Nov 1 · Ripken Halloween

Late Sat ask · Ted owns 8U

Both · schedule first

Anthony: Request Ripken Fri PM or Sat pool 2:00 PM+ Late Sat ask Ted: Confirm 8U DH Sat Oct 31 · 9:00 + 11:00 AM @ KWP

Anthony · 12U

Ripken Fri–Sun Oct 30 – Nov 1 · Aberdeen · full weekend Last 12U practices Tue Oct 27 & Thu Oct 29

Ted · 8U schedule

Run last 8U practices Tue Oct 27 & Thu Oct 29 if Anthony at Ripken Sat Oct 31 DH — Ted head coach (Anthony at Ripken)

Season · standing tasks

Once / ongoing

Anthony · 12U

Default note to all 12U tournament directors: “Please schedule Saturday pool games 2:00 PM or later when possible.”

Ted · 8U schedule

Default ask for all 8U Sat games: 9:00 AM start or 9 + 11 AM DH Skip 8U practice only Thu Sep 10 & Thu Oct 15 (game nights) Post to 8U GroupMe whenever Anthony is on 12U travel Brawl / HCYP tourney questions → hcyptourneys@gmail.com

Late-Saturday rule: Anthony requests 12U Sat pool ≥ 2:00 PM → Ted schedules 8U DH 9 + 11 AM same day.
Coach Anthony · afsocarras@gmail.com · Ted handles 8U scheduling