Five polite, practical follow-up emails for chasing unpaid invoices — written in a clear UK tone. Use them on this page, or grab the free pack on Gumroad.
Templates only — swap in your invoice number, amount, dates and name.
Subject: Quick follow-up on my invoice
Hi [Name], I hope you’re well. I just wanted to gently follow up on invoice [number] for [project], which was due on [date]. Please let me know if you need me to resend it or if there’s anything else you need from me. Many thanks, [Your name]
Subject: Invoice [number] — received safely?
Hi [Name], I’m checking that invoice [number] for £[amount] reached you and the right person in your accounts team. It was due on [date]. Would you mind confirming when you have a moment? Thanks very much, [Your name]
Subject: Payment date for invoice [number]
Hi [Name], A quick follow-up on invoice [number] for £[amount], now [number] days overdue. Could you please let me know the expected payment date? I’m happy to answer any questions about the work or paperwork. Best wishes, [Your name]
Subject: Second follow-up: invoice [number]
Hi [Name], I’m following up again regarding invoice [number] for £[amount], due on [date]. I appreciate that things can get busy; please could you confirm whether it is in your payment run, and let me know if anything is holding it up? Kind regards, [Your name]
Subject: Final reminder before next steps — invoice [number]
Hi [Name], I’ve not yet heard back about invoice [number] for £[amount], which was due on [date]. Please could you arrange payment or contact me by [date] to discuss it? I’d much rather resolve this straightforwardly, so do let me know if there is a query. With thanks, [Your name]
Want them as a downloadable pack?
Keep admin light: an invoice log plus a short weekly review habit.